APPLICATION FOR THE RESERVATION OF EXHIBIT SPACE
INTERNATIONAL TELEMETERING CONFERENCE
OCTOBER 27 - OCTOBER 30, 2008

Town and Country Resort & Convention Center – San Diego, CA

ITC / USA 2008

A TECHNICAL CONFERENCE AND EXHIBIT SPONSORED BY:
INTERNATIONAL FOUNDATION FOR TELEMETERING (IFT)

 

We hereby make application for Exhibit Space. It is understood that we agree to abide by ITC Rules and Regulations as outlined and detailed in the ITC information bulletins issued in advance of the conference, as well as the Rules for Exhibiting attached to this application.

 

PLEASE COMPLETE YOUR ONLINE BOOTH REGISTRATION ON EXPOSPACE AT http://www.expospace.com/clients/itc2008/ PRIOR TO COMPLETING THIS FORM.  YOU WILL NEED YOUR EXPOSPACE E-MAIL CONFIRMATION TO FINALIZE YOUR REGISTRATION.

 

This form is to be filled out while on-line, then printed, signed in ink, and sent by postal Mail or FAX along with the appropriate payment to the address listed below.

 

 

Name of Firm               

Address                     

City                                     State    Zip

Point of Contact          

Title                                 

Telephone                         FAX  

Email Address             

Type of Firm                 

 

Booth Selection:

You are hereby authorized to reserve the following 10' x 10' Exhibit Booth location(s) at a Total Price of $1,850 each.  I understand that full payment of the Total Price within 60 days of order is required to reserve booth space.  Orders received after July 31, 2008 are due and payable in full within ten (10) days.  I further understand that cancellation on or before July 31, 2008 results in forfeiture of 50% of the Total Price.  Cancellation after July 31, 2008 results in forfeiture of the Total Price.

Total Booths Confirmed by Expospace and Total Price Due   

Selected Booth Numbers Confirmed by Expospace   

 

Payment Information:

            Card Type    Card Number   

            Expiration  

 

Note: Partial payment is not permitted.  Full payment on all exhibit space is required within 60 days of order.

 

Insurance Information:

INSURANCE coverage is mandatory!   Please indicate your General Liability Insurance Carrier, Policy Number, and Liability Limits:

 

Carrier    Policy #    

Liability Limits  

 

 

 

I have read, understand, and agree to comply with the Rules for Exhibiting as an authorized agent for the above Exhibiting Organization:

 

Print Name        

                             

Signature            ________________________________      Date    _______________

 

 

Payment may be by credit card or by check. If paying by check, please make check payable to ITC / USA. Please return the completed application with payment to:

 

ITC / USA
c/o Michael Rosen, Exhibits Chair
L-3 Communications, Telemetry-West

9020 Balboa Avenue
San Diego, CA 92123-3507

TEL 858-694-7970
FAX 858-279-0693

Email Michael.Rosen@L-3com.com

For information contact the Exhibits Chair or Vice Chair:

 

 

ITC / USA

c/o Wiley Dunn, Exhibits Vice Chair
L-3 Communications, Telemetry-West

9020 Balboa Avenue
San Diego, CA 92123-3507

TEL 858-694-7949
FAX 858-279-0693

Email Wiley.Dunn@L-3com.com

 

Please Mail or FAX this form along with any required payment and a copy of the Expospace Checkout Page or Expospace email confirming your booth selections.  A signed Application/Contract and full payment is required within 60 days of your order.  Thank you for supporting ITC!

RULES FOR EXHIBITING

  1. EXPOSITION COMMITTEE. The words "Exposition Committee" designated herein shall refer to the ITC/USA or its Officers, Employees, or Agents acting for them in the management of the Exposition.
  2. ELIGIBLE EXHIBITORS. (a) The Exposition Committee reserves the right to determine the eligibility of any Exhibitor, or product for exhibit, for inclusion in the Exposition. (b) Exhibitors must be manufacturers of the products displayed, or manufacturers' representatives displaying products of eligible manufacturers and publishers of educational texts or materials.
  3. EXHIBITORS RESPONSIBILITY. (a) Exhibit Booths must be manned at all times by qualified, regular employees of the Exhibitor (or his authorized representative), and must demonstrate and explain the products displayed. (b) Each Exhibitor must designate at least one person to be his representative in connection with installation, operation, and removal of the Exhibit Display. This authorized representative may enter into the necessary service contracts for which the Exhibitor shall be responsible.
  4. SUB-LEASING OF SPACE. No Exhibitor may assign, sub-let, or apportion the whole or any part of the space assigned to him, nor permit any other party to exhibit therein, nor to distribute any promotional or advertising materials in the occupied space of the Exhibitor except as may be permitted by the Exposition Committee.
  5. NON-COMPLIANCE. (a) The Exhibitor agrees that his Display shall be admitted and remain on a day-to-day basis solely on strict compliance with the rules herein formulated. The Exposition Committee reserves the right to prohibit, reject, or eject any Display, in whole or in part, or any Exhibitor or Exhibitor's representatives, with or without giving cause. If cause is not given, liability shall not exceed the return to the Company of the rental unearned at the time of ejection. (b) If an Exhibitor is ejected for violation of these rules, or for any other reason, no return of rental shall be made.
  6. EXHIBITOR SOLICITATIONS. (a) Exhibitors must limit their activities within the confines of contractual space. Exhibitor activities must be conducted in a manner consistent with non-interference of activities legitimately exercised by other Exhibitors. (b) The distribution of Exhibitors' products, catalogs, pamphlets, printed material. Souvenirs, etc., must be conducted entirely within the Exhibitors Booth Space. (c) No Exhibitor promotional activities will be permitted outside the confines of the Exhibitor's contractual space. This includes exhibits in any hotel room suite, public or private display room except his duly established sales office.
  7. LIMITS OF LIABILITY. (a) The Exposition Committee shall not be responsible for any injury, loss, or damage that may occur to the Exhibitor or to the Exhibitor's property, employees, or any others designated by him, from any cause whatsoever prior, during, or subsequent to, the period covered by the Exhibit Contract. Nor shall the Exposition Committee be held liable for any Act of God which makes the facilities unusable during the contractual period. (b) The Exhibitor furthermore, upon signed contract, releases the Exposition Committee from and agrees to indemnify and save harmless the Exposition Committee against any and all claims for such loss, damage and injury to Exhibitor or Exhibitor Personnel while in Exposition Quarters. (c) Exhibitors are liable for any damage caused by affixing displays to building floors, walls, or to standard booth equipment, or for damages caused by Exhibitor in any other manner. This liability also extends to paint, adhesive, lacquer, or any other coating, applied to building walls or floors or to standard booth equipment. (d) The Exposition Committee will not be responsible for delays, damage, loss, increased cost, or any other unfavorable conditions caused by circumstances beyond its control. (e) Should any contingency prevent holding the Exposition, the Exposition Committee may retain such part of the Exhibitor's rental as shall be required to re-compensate it for expenses up to the time such contingency shall have occurred.
  8. FAILURE TO OCCUPY SPACE. Any space not occupied by 9:00 A.M. Tuesday, October 28, 2008 will be forfeited by the Exhibitor, and this space may be resold and reassigned without refund unless arrangements for delayed occupancy have been approved by the Exposition Committee.
  9. NOISE. Public address and the use of loud devices for the mechanical reproduction of sound beyond the individual Exhibitor's Booth, or excessive operating noise which distracts neighboring Exhibitors from authorized performance, is prohibited.
  10. INSURANCE. Fire, theft, and liability insurance protecting the Exhibitor is mandatory and must be arranged for by the individual Exhibitor at the Exhibitor's expense. The Exposition Committee insurance does not cover individual displays. Proof of insurance must be provided 30 days prior to the Conference. Floater policies of whatever nature are strongly recommended to the Exhibitor.
  11. FIRE LAWS. (a) Federal, State, and City Fire Laws must be observed. Cloth and non-fire retardant materials must be flame proofed. Electrical wiring must comply with Fire Department and Underwriters' rules. (Exhibitors should contact ITC Exhibits for additional information.) (b) All inflammable materials (excelsior, wrapping paper, etc.) must be removed from the Exhibit Area prior to Exposition Opening time. (c) Aisles and fire exits cannot be blocked by Exposition displays; and, all Exhibitor equipment must be placed within the confines of booth limits. No combustibles of any nature may be brought into the Exposition Facility without permission, in writing, from the Exposition Committee.
  12. LABOR. Exhibitors are required to comply with Union Labor regulations as designated. Union labor will be made available by the sub-contractors, where necessary.
  13. ATTENDANCE. The Exposition Committee shall have sole control over attendance policies at all times.
  14. CONTESTS. (a) Drawings, lotteries, attendance or product surveys, etc. shall not be allowed without special permission in writing, from the Exposition Committee. (b) Demonstration by live models, pantomime, dancing, or acting, is prohibited unless specifically approved by the Exposition Committee.
  15. WATCHMEN. The Exposition Committee will employ reputable guards during the course of the Exposition.
  16. JANITORIAL SERVICE. (a) The Exposition Committee will have Exhibit Area aisles swept and cleaned once each day during the closed hours. This service does not include dusting, arranging, or otherwise cleaning or maintaining the area within the confines of the individual Exhibitor's area. (b) In addition, hotel employees will clean ash trays and service Exposition Hall at regular intervals during Exhibition hours.
  17. ARRANGEMENTS OF EXHIBITS. (a) Arrangement of exhibits will be in accordance with the "Guidelines for Display Rules and Regulations 2005” published by the International Association for Exposition Management (IAEM). (b) The Exposition Committee will supply standard booth equipment consisting of a rear background of curtains on a frame not to exceed 8' in height, two side dividers of curtains on frames not to exceed 3', a two-line name sign, and basic exhibit hall carpeting.
  18. SHIPMENT OF TECHNICAL DISPLAYS, MATERIAL, AND SERVICE REQUIREMENTS. A complete Exhibitor's Service and Information Manual will be furnished to each signed Exhibitor by the Exposition Committee, covering these subjects in detail. This Manual will include drayage services for the storage and delivery of shipments; information on rentals of furniture; special construction and booth labor to be supplied by the official decorator; as well as additional services necessary to aid the Exhibitor. This information will reach each signed Exhibitor in ample time for advance planning.
  19. All food and beverage requirements for hospitality suites and meeting rooms must be contracted for through the Rivera when in Las Vegas or the Town and Country when in San Diego.
  20. AMENDMENT TO RULES. Any and all matters, or questions not specifically covered by the preceding Rules and Regulations shall be subject solely to the decision of the Exposition Committee. These Rules and Regulations may be amended at any time by the Exposition Committee and all amendments so made shall be binding on the Exhibitors equally with the foregoing Rules and Regulations.

 

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Document Last Updated:  11 December 2007